Generative Artificial Intelligence (AI) Policy

Journal of Advanced Vocational Information and Communication Technology (JAVICT)

The Journal of Advanced Vocational Information and Communication Technology (JAVICT) recognizes the rapid development of generative Artificial Intelligence (AI) and AI-assisted technologies and their increasing use in research and scholarly communication. This policy provides guidance to authors, reviewers, and editors to ensure transparency, accountability, research integrity, and ethical practice in the use of AI tools. JAVICT will continue to monitor developments in this field and may update this policy as standards evolve.

For Authors

1) Use of Generative AI in Manuscript Preparation

JAVICT acknowledges that generative AI and AI-assisted tools (“AI Tools”) may assist researchers in improving language, organizing content, summarizing literature, or enhancing clarity. However, AI tools must not replace human critical thinking, analysis, or scholarly judgment. Authors remain fully responsible and accountable for all content submitted.

Authors are responsible for:

• Carefully reviewing and verifying the accuracy, validity, and reliability of all AI-generated content.
• Checking references and citations, as AI tools may generate incorrect or fabricated references.
• Ensuring the manuscript reflects the authors’ original intellectual contribution.
• Maintaining data privacy and confidentiality when using AI tools.
• Ensuring no violation of intellectual property rights.

2) Responsible Use of AI Tools

Authors must:

• Verify the terms and conditions of any AI tool used.
• Ensure that unpublished manuscripts or confidential data are not exposed.
• Avoid uploading sensitive, personal, or proprietary data to AI systems.
• Ensure that AI tools do not retain or train on submitted materials unless explicitly permitted and understood.
• Check AI-generated outputs for bias, factual errors, or misleading interpretations.

3) Disclosure of AI Use

Authors must disclose any use of generative AI tools in manuscript preparation. A separate statement should be included at submission.

• Basic grammar or spelling correction does not require disclosure.
• If AI is used within the research process (e.g., as part of methodology), it must be described clearly in the Methods section.

4) Authorship

AI tools:

• Cannot be listed as an author or co-author.
• Cannot be cited as an author.
• Do not meet authorship criteria.

Authorship implies intellectual responsibility, accountability for accuracy and integrity, approval of the final version, and the ability to respond to questions or corrections. These responsibilities apply only to human authors.

5) AI in Figures, Images, and Artwork

JAVICT does not permit the use of generative AI to create or manipulate images in submitted manuscripts, including:

• Adding, removing, or altering features.
• Enhancing specific elements.
• Generating synthetic data representations.
• Producing graphical abstracts via generative AI.

Permitted adjustments include brightness, contrast, or color balance, provided original data integrity is preserved.

Exception: If AI-based tools are part of the research methodology (e.g., AI-assisted imaging approaches), such use must be:

• Clearly described in the Methods section.
• Reproducible.
• Accompanied by model name, version, and technical details.

The editorial office may request raw images for verification.

For Reviewers

Use of AI in Peer Review

Peer review materials are confidential. Reviewers must not upload manuscripts (or portions thereof) into AI tools, upload review reports into AI tools for editing or rewriting, or use generative AI to generate scientific evaluations or review conclusions. Peer review requires human critical judgment and domain expertise. Reviewers are fully responsible for the content of their review reports.

For Editors

Use of AI in Editorial Processes

Editors must treat all submitted manuscripts and related communications as confidential documents. Editors must not upload submitted manuscripts into AI systems, upload editorial decision letters into AI tools, or use generative AI to assist in scientific evaluation or editorial decision-making. Editorial decisions require human expertise, accountability, and ethical responsibility. The Editor-in-Chief and Editorial Board remain fully responsible for the integrity of the editorial process.

Compliance and Monitoring

Failure to comply with this policy may result in rejection of the manuscript, request for clarification or correction, or retraction (if misconduct is identified post-publication). JAVICT adheres to international standards of publication ethics and transparency.